Request for Proposal
Request for Proposal Date: November 19, 2015
Response Due Date: December 4, 2015
All recipients of this document must treat this Request for Proposal (RFP) as confidential and must not disclose it to any party other than the recipients’ employees on a need to know basis, or other individuals authorized under a written Confidential Disclosure Agreement signed by ACS CAN and the recipient. If the recipient does not agree with these provisions, this RFP must be immediately returned.
1.0 American Cancer Society Cancer Action Network Overview
ACS CAN, the nonprofit, nonpartisan advocacy affiliate of the American Cancer Society, supports evidence-based policy and legislative solutions designed to eliminate cancer as a major health problem. ACS CAN works to encourage elected officials and candidates to make cancer a top national priority. ACS CAN gives ordinary people extraordinary power to fight cancer with the training and tools they need to make their voices heard.
Our 2016 legislative agenda in New York State will include but not be limited to the following:
The primary objective of this Request for Proposal (RFP) is to solicit proposals to for an annual lobbying and legislative consulting contract in New York, which may include any of the following:
If you have questions pertaining to this RFP, send an e-mail to [email protected] prior to the due date. Be sure to include a phone number and Email address and specifically reference the section of the RFP in question. All questions must be in writing. Questions and answers may be given to all participating vendors in order to avoid any unfair advantage. These guidelines for communications have been established to ensure a fair and equitable evaluation process for all respondents. Any attempt to bypass the above lines of communication may be perceived as establishing an unfair or biased process and could lead to your disqualification as a potential vendor.
Forward three (3) hard copies and one (1) electronic copy of your proposal before 5pm EST/EDT on December 5th to:
Julie Hart
American Cancer Society Cancer Action Network
90 South Swan Street
Albany, NY 12210
EMAIL: [email protected]
All costs associated with the preparation of a Proposal shall be borne by the Vendor.
This RFP and any information supplied in connection with the preparation of a Proposal is confidential and must not be disclosed, reproduced, or used in any way, except for the sole purpose of responding to this RFP.
ACS CAN evaluation team members will evaluate each proposal based upon how it satisfies ACS CAN’s requirements. Consideration will be made of:
While cost will remain a critical decision factor, quality, level of service and operating efficiencies that will be realized by ACS CAN are the primary and the most critical aspects. Please be sure to include all essential data in the proposal to ensure ACS CAN has a full and complete understanding of the Vendor’s capabilities and experience.
3.6 Schedule of Events
Selected firms will be contacted for an interview prior to December 15th with an anticipated contract start date of January 1, 2016.
Your proposal must identify each of the following numbered sections by repeating the question or statement and then clearly indicating your response directly below. In cases where a question/statement does not apply, or you are unable to respond, reference the question followed by "N/A" (Not Applicable) and briefly explain the reason for not responding. Vendor may add items not listed within this section by placing them at the end of the proposal.
For all of your answers, when applicable, please indicate whether you are presently using the methods or proposed approaches that you have described or whether you will implement these methods upon award of the bid.
All answers must be completed electronically, as well as in hard copy. See section 3.2.
4.1.1 Company Name:
4.1.2 Mailing Address:
4.1.3 Street Address:
4.1.4 Tax Payer ID:
4.1.5 Key Contact (Name, Title, Phone, Fax, and E-Mail):
4.1.6 If a Corporation, answer the following:
4.1.6.1 Date of Incorporation:
4.1.6.2 State of Incorporation:
4.1.6.3 President’s Name:
4.1.7 If a Partnership, provide the names of the principals.
4.1.8 Minority- or female-owned business status, if applicable.
4.1.9 What is the name of your organization’s parent company?
4.1.10 Provide the location(s) of your corporate facilities.
4.1.11 Has your firm filed for bankruptcy within the past five years? If yes, provide details.
4.1.12 List any services or products that you have provided to ACS CAN or the American Cancer Society in the past.
4.1.13 List your top 5 major clients, including not-for-profit clients, for whom you have performed similar work.
4.1.14 How many employees do you have?
Please list three references for similar projects performed for companies similar in size to ACS CAN. Please include not-for-profit organizations, if any.
Please describe any anticipated deliverables or describe in detail the services you will provide.
Please state your proposed fee for this project.
4.5 Complete List of current Clients
Please provide a complete list of your current clients.
5.1 Tobacco-related affiliation
Assuming that "Tobacco Company" means any company that manufactures tobacco products and is commonly considered to be part of the tobacco industry, including subsidiaries and parent companies, as well as philanthropic foundations and other organizations closely linked with the tobacco industry, please respond to the following:
5.1.1 Do you own 5% or more of a Tobacco Company?
5.1.2 Are you 5% or more owned by a Tobacco Company?
5.1.3 Are any of your clients Tobacco Companies?
5.1.4 If so, how many and what percentage of your revenues are derived from those clients?
5.1.5 Will you and your employees adhere to ACS CAN's no smoking policy when on ACS CAN premises?
5.2 Conflict of Interest
5.2.1 Are any of your employees, officers or majority owners employed by or national volunteers of ACS CAN or the American Cancer Society, Inc. (a national volunteer shall mean an ACS CAN or ACS board member)?
5.2.2 Are you able to state that your company will not enter into a contract or agreement, or execute a document, which will create a conflict of interest or which will prevent you from freely performing for ACS CAN?
5.3 Intellectual Property
Any materials produced under this agreement will be performed as “work for hire” and ACS CAN will have ownership of the deliverables. Vendors must include in their proposals a statement indicating their understanding that all deliverables under this contract is work performed for hire.
After months of delay and hard negotiations, Congress has finally passed a funding bill! The bill includes a small increase for cancer research and prevention programs.